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Role Summary

Company: Activa

Job Title: Contracts Administrator

Job Type: Full-Time, Permanent

Compensation: $53,000-$56,000

Reports To: Contracts Manager

Location: Waterloo, Ontario

Reporting to the Contracts Manager, the Contracts Administrator is primarily responsible for processing purchase orders for each house/unit that is sold and/or spec’d (inventoried). This individual will ensure that each home is built as per builder’s specifications, homebuyer’s requirements, and within production schedule.

Key Responsibilities

  • Manage and file all executed Contracts in ERP system, and the company intranet as completed by the Contracts Manager during all project tenders.
  • Manage and file all executed Scopes of Work, by trade and project on the company intranet for the Site Staff to review as required.
  • Request and file all Health and Safety documentation on an annual basis, or as requested by the Health and Safety department.
  • Assist the Production Coordinator with work order management including entering all Work Order Holdback retentions as defined by our executed contracts.
  • Provide administrative support to sites to reduce incidents of unfound purchasing charges.
  • Manage the Vendor Training email and assist trades with ERP and Vendor Portal inquiries as they arise.
  • Manage and organize all Contract Department shared folders and operations/process documentation in standard locations for easy access.
  • As required from time to time by Activa’s Estimating Department, initiate tasks directly from plans, contracts, and specifications.
  • Assist the Contracts Coordinator by ensuring all the required documentation for contract tenders is available in ERP.
  • Expire all Vendor Bidding Portal Scopes of Work as contracts are awarded on a project by-project basis.
  • Ensure all contract pricing across ERP, contracts, and our tender summaries is aligned and eliminate entry errors and omissions.
  • Other duties as assigned.

Requirements

  • Post-secondary education in Construction, Estimating, or a related discipline
  • Minimum 1-2 years of experience in estimating, within residential home building industry
  • Experience with Microsoft Office with strong focus in Excel
  • Experience with Newstar Enterprise and Sales Profiler considered an asset
  • General understanding of home construction, current OBC building code, contracts and
  • terminology, and architectural plans

Personal Attributes

  • Excellent interpersonal skills; able to build relationships with outside contractors
  • Strong analytical skills.
  • Strong organization skills
  • Excellent written and verbal communication skills

The successful candidate will be required to produce a satisfactory Criminal Record Check and Judicial Matters Check in the original format and dated within one (1) month of the conditional offer from Activa group of companies.

 

This role is open due to an existing vacancy.

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    Activa is committed to creating an inclusive environment for all individuals. We support the goals of the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation throughout the recruitment process please contact our Human Resources department.

    If you are self-motivated and are looking for an opportunity to expand your career in a dynamic and enthusiastic environment, you are invited to submit your resume to careers@activa.ca. We appreciate your interest, however only qualified candidates will be contacted. For more information on our company visit www.activa.ca/our-story.