Role Summary
Company: Activa
Job Title: Sales Administrator
Job Type: Full-Time, Permanent
Reports To: Sales Support Supervisor
Location: Waterloo, Ontario
The Sales Administrator will be responsible for assisting the Sales Department in the administration and coordination of all sales agreements and transactions for the organization. The role will primarily be responsible for the coordinating of contract documents from established templates, the recording, scanning and filing of transactions within company systems, quality assurance of all documents, assisting sales agents, some routine reporting and assisting the sales department.
Key Responsibilities
- Review, record, file sales transactions and other related information in databases with accuracy and coordinate the distribution of sales information to other departments and our lawyers.
- Prepare sales amendments and letters.
- Coordinate and follow up on collection of sales deposits and other monies due from purchasers.
- Coordination of sales centres and model homes maintenance and supplies as required by the Sales Team.
- Assist Sales Representative with ad hoc questions and requests.
- Coordinate and communicate with staff in other departments within organization sales related information.
- Assist with the system setup of new projects in the ERP for Sales and testing of the system for system upgrades.
- Participate in team and agent meetings.
- Respond to phone inquiries about our projects and products and direct potential purchasers to suitable Sales Agent.
- Assist with sales launches and other sale events and activities as required.
- Coordinate the preparation of files for archiving.
- Working with Activa Mortgage Partner banks, coordinate the verification of all mortgage letters.
- Prepare and distribute routine sales reporting.
Requirements
- 3-4 years’ experience in an administrative role.
- Valid driver’s license.
- Post-secondary degree or diploma
- Familiarity with sales agreements, legalese, contracts and real estate law are an asset.
- Highly Proficient on PC with MS Office suite, particularly Word, Excel and Outlook
- Familiarity with mortgage process and terminology.
- Occasional evening and weekend availability during peak times.
Personal Attributes
- Very strong interpersonal and communication skills and the ability to work effectively with a wide range of personalities.
- Exceptionally strong aptitude for accuracy and attention to detail.
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Activa is committed to creating an inclusive environment for all individuals. We support the goals of the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation throughout the recruitment process please contact our Human Resources department.
If you are self-motivated and are looking for an opportunity to expand your career in a dynamic and enthusiastic environment, you are invited to submit your resume to careers@activa.ca. We appreciate your interest, however only qualified candidates will be contacted. For more information on our company visit www.activa.ca/our-story.
