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Role Summary

Company: Activa

Job Title: Contracts Coordinator

Job Type: Full-Time, Permanent

Reports To: Contracts Manager

Location: Waterloo, Ontario

Reporting to the Contracts Manager, the Contracts Coordinator is primarily responsible for assisting with the contract development process and PO generation set up work in the ERP; including production, quality control, execution, and contract compliance. The Contracts Coordinator will provide support for tendering, quotes, generating documents and requested reports, and ensuring contracted vendors are meeting established requirements and standards.

Key Responsibilities

  • Assist with assembly and follow up for tender, negotiation and awarding of supplier contracts, including but not limited to bid sheets and scopes of work
  • Update and print scopes of work for standards and upgrades
  • Assist with creation, distribution and follow up for contracts documents
  • Assist with follow up post issuance of contracts, including evaluations of trade performance
  • Utilize the model budgets for comparison to Quotes
  • Assist Design Studio with materials availability and pricing, price books (product coding) and other support as required
  • Other duties as required

Requirements

  • Post-secondary school diploma or degree
  • 2-3 years’ experience in contract management, preparation, or compliance or related field
  • Proficient with Microsoft Office Suite (i.e. Work, Excel, Outlook)
  • Knowledge of Newstar or other ERP systems will be an asset
  • Good organizational skills and the ability to work self-directed in order to prioritize work to meet deadlines

Personal Attributes

  • Excellent written, oral and time management skills
  • Professional, motivated, outgoing and enthusiastic
  • Positive attitude and work ethic
  • High level of integrity and moral judgment
  • Highly values detail and accuracy, understanding implications
  • Strong problem solving skills

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    Activa is committed to creating an inclusive environment for all individuals. We support the goals of the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation throughout the recruitment process please contact our Human Resources department.

    If you are self-motivated and are looking for an opportunity to expand your career in a dynamic and enthusiastic environment, you are invited to submit your resume to careers@activa.ca. We appreciate your interest, however only qualified candidates will be contacted. For more information on our company visit www.activa.ca/our-story.