Site Coordinator

Role Summary

Company: Activa

Job Title: Site Coordinator

Job Type: Full-Time, Permanent

Reports To: Site Supervisor

Location: Waterloo, Ontario

Reporting to the Site Supervisor, the Site Coordinator is primarily responsible for the operation and administration of the Site Office and performs diversified administrative duties.

Key Responsibilities

  • Maintains all internal correspondence
  • Ensures all binder preparation is up-to-date and all components are accurate
  • Processes and distributes site schedules to appropriate trades, suppliers, building officials and site staff for work required/performed and ensures it is displayed within the site office
  • Ensures Occupancy Inspection Report has been distributed to the appropriate internal stakeholders
  • Maintains inventory of office supplies and materials
  • Follows up with trades on shortage of material
  • Complies with materials management policies
  • Ensures site office is clean and presentable
  • Maintains and processes all Health and Safety documentation and posts within site office
  • Documents and researches all written and verbal requests from homeowners ensuring follow up to confirm completion
  • Coordinates all documentation of Warranty and Service Requests and lists including PDI sign-offs, 30 Day Lists and updating systems
  • Enters trade evaluations
  • Creates reports, work orders, and variance reports on additional materials
  • Responsible for follow-up and keeping site timelines on track (in the absence of the Site Supervisor) by keeping abreast of the following:
    • Building schedule and activities
    • Inspections
    • Site Health and Safety and cleanliness (i.e. ensures safety signs are on site, locks are installed, garbage bins are emptied and removed, floor checks and preparation, snow removal, etc.)
    • Lock and unlock units
    • General homeowner walk-through’s and sign-offs
    • Material deliveries, truck reports and check in’s and trailer and compound organization
  • Performs other duties as assigned


  • Secondary school diploma
  • Minimum of 2 -3 years in an administrative role
  • Experience with a homebuilder would be an asset
  • Working knowledge of Microsoft Office Suite (i.e. Word, Excel, Outlook)
  • Valid driver’s license

Personal Attributes

  • Able to communicate competently and effectively in the English language
  • Professional and mature with extensive customer service skills
  • Strong interpersonal skills
  • Well organized with the ability to prioritize workloads and meet deadlines
  • Self-starter who takes initiatives on tasks

Apply Now

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    Activa is committed to creating an inclusive environment for all individuals. We support the goals of the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation throughout the recruitment process please contact our Human Resources department.

    If you are self-motivated and are looking for an opportunity to expand your career in a dynamic and enthusiastic environment, you are invited to submit your resume to We appreciate your interest, however only qualified candidates will be contacted. For more information on our company visit