Corporate Office Support (Office Administrative Assistant)

Role Summary

Company: Activa

Job Title: Corporate Office Support (Office Administrative Assistant)

Job Type: Full-Time, Permanent

Reports To: Corporate Services Manager

Location: Waterloo, Ontario

Reporting to the Corporate Services Manager, the Corporate Office Support role will provide support to all company departments.   This role will require a great deal of flexibility in time management and task prioritization.  The ideal candidate will contribute to the effectiveness and efficiency of all business operations by assisting in multiple project tasks which will vary by department and role.  The Corporate Office Support will also act as a backup to the Receptionist as needed.

Key Responsibilities

The Corporate Office Support is required to perform a range of duties including, but are not limited to:

Office Administration

  • General administrative support, including document creation, data entry, filing, and information gathering
  • Provide administrative support to management, other departments, and staff
  • Maintenance and cleanliness of interior office space (including staff kitchen)
  • Inventory and purchase of office supplies, including stationery and consumables
  • Internal meeting and event set-up and preparation
  • Vehicle fleet management, including review and entry of weekly inspection reports and assistance with maintenance appointments
  • Other duties as may be required; travel outside the office may be required

Reception

  • Provide coverage to Receptionist as required, including the following tasks:
  • Answer general phone inquiries in a professional and courteous manner and direct phone inquiries to the appropriate party
  • Reply to general information requests with the accurate information
  • Greet visitors in a professional and friendly manner
  • Assist in processing all mail and courier correspondence

Requirements

  • Education in office administration or similar preferred
  • Excellent communication skills, both verbal and written
  • Proficient in the use of Microsoft Office (Word, Outlook, Excel)
  • Proficient in the use of office equipment – phone, fax, photocopier
  • Physically fit and able to lift to 10 lbs.
  • Valid G-Class license (in good standing)

Personal Attributes

  • Adaptable, enjoys working on a variety of duties at any given moment
  • Energetic and well-organized
  • Exceptional attention to detail
  • Strong time management skills
  • Ability to work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness
  • Able to effectively communicate both verbally and in writing
  • Able to work well under pressure
  • Able to deal with people tactfully, diplomatically, and professionally at all times
  • High level of sound and independent judgment and reasoning

Apply Now

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    Activa is committed to creating an inclusive environment for all individuals. We support the goals of the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation throughout the recruitment process please contact our Human Resources department.

    If you are self-motivated and are looking for an opportunity to expand your career in a dynamic and enthusiastic environment, you are invited to submit your resume to careers@activa.ca. We appreciate your interest, however only qualified candidates will be contacted. For more information on our company visit www.activa.ca/our-story.