Apply Now

If you are self-motivated and are looking for an opportunity to expand your career in a dynamic and enthusiastic environment, apply now to join our team.

Email your cover letter and resume to
Include 'Employee Services Assistant' in the subject line.

Download this posting as a .pdf here

Employee Services Assistant

Application Deadline:

March 17, 2017


Activa Management Corporation

Job Title:

Employee Services Assistant

Reports To:

HR Generalist

Job Type:

Full-Time, Permanent


Waterloo, ON

Role Summary:

The Employee Services Assistant is responsible for providing efficient, accurate and confidential administrative support for the Human Resources and Health and Safety teams. Reporting to the HR Generalist, the HR Assistant will possess a strong trouble shooting ability; leading to efficient and effective human resources and health and safety functionality.

Key Responsibilities:

  • Provide administrative assistance as it pertains to the successful recruitment of new employees including:
    • Assist in the creation of employment opportunities for external posting
    • Publish employment opportunities using approved recruitment portals such as Workopolis
    • Assist with screening of applicant resumes
    • Schedule interviews throughout various stages of the interview process
    • Assist with communication to applicants throughout the recruitment process
  • Assist with candidate skills assessments as required
  • Provide administrative assistance as it pertains to new employee onboarding process including:
    • Schedule orientation sessions
    • Creation of onboarding welcome materials
    • Coordination of new employee desk/office set up
    • Assign training for new employee using online HR training tool
  • Assist with annual employee performance review process
  • Assist with ongoing administration of HRIS – vacation, absences, performance reviews, training and certification tracking
  • Assist with scheduling and executing employee training programs
  • Assist with administrative processes related to Health & Safety department including data entry, filing, reporting, training coordination including scheduling and other items as required
  • Assist with policy creation and modifications as required
  • Other related tasks as deemed necessary by management


  • Degree or diploma in business or related field an asset
  • Minimum 1 year related experience
  • Proficient knowledge of Microsoft Office

Personal Attributes:

  • Quick learner with a strong desire to learn
  • Professional demeanor with demonstrated ability to handle sensitive, confidential matters
  • Strong attention to detail
  • Ability to coordinate and process information from several sources
  • Excellent communication skills, both verbally and written